Terms

Effective November 10, 2026

What SeatRenewal does

SeatRenewal compares two tables that you provide: what each client is billed for (client key, SKU, paid seats, monthly price per seat, renewal date) and the licenses the tenant has assigned (client key, SKU, assigned seats, optional snapshot date). It matches rows only on the exact client key and SKU, ignoring upper/lower case, and shows paid against assigned seats, any excess or deficit, the renewal date and, where the inputs are valid, an illustrative potential annualized saving (excess seats × monthly cost per seat × 12). Duplicate count rows are not paired, several billing rows for one client and SKU are flagged as ambiguous until you consolidate them, and missing or unreadable data is never counted as zero. Amounts are US dollars only. It runs in your browser; it makes no automatic changes to any subscription, license or tenant, has no Microsoft sign-in or integrations, and does not read PDFs or scans.

No guarantees; your responsibility

Results depend entirely on the tables you supply. Savings figures are illustrations, not quotes, promises or guarantees: whether seats can actually be removed depends on your agreement with your reseller or Microsoft. SeatRenewal is not legal, financial or licensing advice. Assigned counts are only as current as their snapshot, and stale or mismatched counts are flagged. Spreadsheet formulas are not recalculated; cached values stored in the file are used. Check every finding against your own records before you act on it.

Pricing

The free tier reviews the first distinct client in your billing table (all of its SKUs) with a basic CSV. Unlocking a review costs $59 USD, once, for that review ID only: the multi-client view of every client, the renewal queue and a detailed Excel report (with an optional PDF) with the exact source rows. There is no subscription and no expiry. A new review has a new ID and needs its own unlock. Payment is taken by Square or PayPal on their hosted pages.

Refunds

If something prevents an unlocked review from working as described, contact support and we will make it right or refund the purchase.

Your data

Your documents stay in your browser; see the privacy page. Keep your own copies: we cannot recover reviews or purchase records removed from your browser.

Availability

The service is provided as is, without warranty, to the extent the law allows.